The staffing mandate was repealed.
Your Facility Assessment wasn't.
Clearpol guides your team through every required component of 42 CFR 483.71, pulls your facility data automatically, and produces a surveyor-ready facility assessment you can update in minutes, not months.
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One rule went away. The harder one stayed.
In December 2025, CMS repealed the federal minimum staffing numbers. The HPRD floor and the 24/7 on-site RN requirement are gone. But the Facility Assessment requirement under 42 CFR 483.71 and F838 survived the repeal and remains in full effect.
With no federal number to point to, your facility assessment is now the primary document CMS uses to hold you accountable for staffing to resident acuity. You have to prove, in your own documented assessment, that you staff to actual need. That makes F838 more important, not less, and surveyors are leaning on it harder.
One of the most scrutinized tags in the building. And it never stays finished.
Every year, and every time your population changes, you have to pull MDS, Quality Measures, CMS-802, PBJ, and EHR data, get leadership, your medical director, the DON, front-line staff representatives, and a resident voice in a room, and document evidence-based proof that you staff to your residents' actual acuity. Most teams still do this in a stale Word template or pay a consultant. When the surveyor asks, the version on the shelf doesn't match the building. It has never mattered more, or been easier to get wrong.
Everything F838 requires, in one living document.
Guided Assessment Builder
A step-by-step wizard mapped one to one to every required component of 483.71 and F838: resident population and acuity, staff competencies, physical environment, resources, all-hazards risk, and cultural factors. Nothing required gets missed.
Auto-Pull Facility Data
Ingests resident population, acuity, and census from your MDS, Quality Measures, CMS-802, and PBJ exports, plus public CMS Care Compare data, so the assessment is data-driven, not guesswork. No PHI required to operate.
Staffing Plan & Competency Matrix
Turns your resident acuity profile into a unit and shift level staffing plan and a competency matrix, including specialized coverage like vent units. This is the exact acuity-to-staffing linkage surveyors look for.
Annual Review & Change Reminders
Automated reminders before the 12-month deadline, plus prompts whenever a substantial population or facility change should trigger an update. Your assessment stops going stale on the shelf.
Surveyor-Ready Export
One-click branded PDF organized by F838 component, with a participant sign-off log covering leadership, the medical director, DON, direct-care staff reps, and resident and family input, so the document proves the required process happened.
Built for the people who own the tag.
Administrators and Directors of Nursing who sit on the committee, and the regional compliance and clinical operations leaders who standardize F838 across a whole portfolio.
Book a DemoSee your assessment come together.
From a live compliance dashboard to the guided builder, the acuity-driven competency matrix, and the surveyor-ready export. Every screen maps back to a requirement in 483.71.
Runs on your facility data and public CMS data.
The facility assessment is a facility-level document, not a per-resident chart. Clearpol works from the exports you already generate and public CMS data, so there is no clinical record integration to build and procurement moves faster, while your uploaded data stays under our HIPAA and SOC posture.
Be survey-ready before the surveyor walks in.
See how Clearpol turns 42 CFR 483.71 into a few guided clicks, and a facility assessment that finally matches your building.